Introduction
These Terms of Use apply to everyone who applies for, holds or uses an account in the BMU CTR Protocol Registration System (PRS): organization administrators, members, individual account holders and Registry Office staff. You accept them when you submit a registration or join form with the confirmation box ticked, and by using your account.
Using the public website and its data is covered separately by the Terms and Conditions.
Who runs the PRS
BMU CTR and its PRS are operated by Bangladesh Medical University through its Registry Office. BMU CTR is operated by the university, not by any government. The Registry Office reviews records for quality and completeness only; it does not judge the science or the ethics of a study. Ethics approval is given by the study's own ethics committee and recorded in the record.
Your account
- Give accurate, current information when you apply, and keep your name, email address, phone number and affiliation up to date.
- Your account is for you alone. Do not share your password, and do not let anyone else sign in as you. Each person who works on a record needs their own account.
- Keep your password secret and choose one you do not use elsewhere.
- Tell your organization's PRS administrator, or the Registry Office through Support, straight away if you think someone else has used your account.
- Organization administrators are responsible for who they invite or let join, and for removing people who no longer work on the organization's records.
The records you submit
- Everything you enter must be accurate, complete and truthful, and you must keep it up to date: recruitment status, dates, locations, contacts and results.
- The record's Responsible Party is accountable for its content. Approving and releasing a record confirms that it is correct.
- Do not enter information that identifies a study participant, such as names, ID numbers, contact details or anything that could single out a person.
- Upload only documents you are allowed to share. Documents and record content that are published become public.
- Respond to Registry Office review comments within the time shown on the record; major comments must be resolved before a record can be published.
What happens once a record is published
When the Registry Office publishes a record, it receives a BDCTR ID and becomes public on BMU CTR. Its data are shared with the WHO International Clinical Trials Registry Platform (ICTRP). Published records are part of the scientific record: they are not deleted. Changes are made through amendments, and earlier versions stay visible in the record's history. A published record can be withdrawn only through a withdrawal request that the Registry Office approves.
Activity is recorded
To keep the registry trustworthy, the PRS keeps a tamper-evident log of sign-ins and of every change to accounts, organizations and records: who did what, and when. The Registry Office uses this log to answer questions about a record and to investigate misuse.
Your information
The PRS collects only the details needed to run your account and to contact you about your records. Your email address is used for verification, sign-in, password resets and notices about your records. Contact details you enter as part of a record (for example a study contact) are published with the record. Accounts that are closed are deactivated, not deleted, because registry records must be kept.
Acceptable use
Do not try to get into accounts, records or parts of the PRS you have not been given access to, interfere with how the system works, or use automated tools against it. Do not use the PRS to send unsolicited messages or to collect other people's contact details.
Suspension and closure
The Registry Office may suspend or close an account or an organization that breaks these terms, submits false information, or puts the registry at risk. Your organization's PRS administrator may deactivate a member's account. You will be told by email, with the reason. Published records stay public after an account is suspended or closed.
No warranty
The PRS is provided as it is. Bangladesh Medical University and the Registry Office aim to keep it available and correct but do not guarantee that it will always be available or free of errors, and are not liable for loss caused by its use or unavailability.
Changes to these terms
The Registry Office may update these terms. Significant changes will be announced on BMU CTR, and continuing to use your account after a change means you accept the updated terms.
Questions
Questions about these terms can be sent to the Registry Office through Support.